POWELL RIVER SUNSHINE GOGOS
Minutes from the Business Meeting
January 12, 2016 / 7:00
pm / Janice’s House
1.
Welcome to new member Pat C.
·
Present:
Janice, Helen, Pat C., Malerie, Maggie, Maureen, Gauri, Charlotte, Libba,
Jan B.
·
Regrets: Sandy
C., Juliet, Ronnie, Jan P., Midge, Faye, Winnie
2.
Approval of the Agenda
·
The agenda was adopted as circulated
3.
Review of the Minutes of the October 30, 2015 meeting
·
Moved by Janice and seconded by Maureen that the
minutes be approved as circulated
4.
Financial Report – Maureen
·
Please refer to the final pages of the minutes
for the full financial report
·
Moved by Maureen and seconded by Janice that the
financial report be accepted as presented
5.
Updates If Needed, re: Assigned Positions
a)
Agenda, Sunshine Gogos Blog, Annual Education
Meeting – Malerie
i.
Malerie expressed concern that we were not
keeping up with educational meetings, however, it was noted that regional
meeting and involvement can count as educational events (yeaaa!)
6.
Fundraising / Sales Reports
·
Totes / Merchandise – Maggie
i.
77 totes sold in 2015 – Wow! Still not losing market share…sold 1,150 over
5 years (approximately)
ii.
Maggie has supplies for the next round of sewing
totes
iii.
We are often asked to donate totes for other
charitable initiatives, which is fun for Maggie because she gets to find
matching fabric to the initiative (i.e. – book fabric print for a tote for the
library)
iv.
We will be donating a tote to the “Hands Across
the Water” refugee dinner – January 23
v.
Mesh Bee scheduled next week; date and time at
the Anglican Church TBA
·
Kazuri jewelry – Janice
i.
Kazuri Jewelry is no longer an initiative that
we can participate in. Unfortunately,
our question about what happened to the factory in Nairobi was never answered
ii.
Maggie will try to follow up and find out what
happened
·
Labels and Decals and Pot Holders – Maureen
i.
Maureen has decals for windows available for
$2.00 each
ii.
There are about 12 sets of potholders that
haven’t sold. It was decided to donate
these to a Library Initiative
·
Knitting and Wine Bags – Helen
i.
Hats are still available
ii.
Wine bags (a new item) are a hit J
·
Cards – Sandy
i.
Sandy was away however advised via email that she
and Winnie will be working on spring
·
Christmas Sale at the Hospital Foyer –
Charlotte, Janice, Maggie
i.
The Bake Sale was a total hit!!
ii.
Total sales were approximately $1,300
iii.
Next year we can advertise more widely…though 30
posters were circulated this year
7.
Regional Initiatives – Malerie
·
West Van Gogos Chapter: Uganda Talk with Penny and Diane. February 15 at 1.30 - 3.30pm at the West
Vancouver Presbyterian Church, on the northeast corner of Marine Drive and 29th. West Van Gogos would be happy to meet us off
the ferry at Horseshoe Bay, to save us that extra car fare. They are also willing
to billet members overnight
i.
Pam B. and Maureen are interested in attending
this meeting
ii.
Malerie will connect Pam. B and Maureen via
email so they can work out the details
iii.
Malerie will advise the West Van Gogos that we
have two members interested and they will connect with them soon
·
Provincial Conference: Friday evening March 11 and Saturday March 12
all day at John Oliver High School.
Friday evening will be a session will Stephen Lewis and Ilana
Landsberg-Lewis speaking together, a reception and a craft marketplace
representing all groups in the province that wish to participate. Saturday is a
full day conference, with African grandmothers as keynote speakers, an array of
workshops on various topics of wide interest, and lots of time to meet and
share with our campaign sisters. All
groups will be invited to participate in the marketplace
i.
Maggie, Charlotte, Libba and Maureen are
interested in attending
ii.
Likely we won’t participate in the marketplace
iii.
Malerie will start an email with the four
potential attendees so they can organize
8.
Planning for 2016 – Janice
·
Ideas for new merchandise:
i.
Magic bags
ii.
Toiletry / make-up bags
iii.
Casserole bags
iv.
Maggie is going to work with Nicole to design
smaller bags (in the $20 range)
v.
Totes to sell at the Savary Island Farmer’s
Market
a)
Thick does great stenciling; perhaps make a logo
and use it on targeted “Savary” totes
b)
Stencilled on shell fabrics
c)
Libba to check this out further
ii.
Canvas grocery bags with logos (less expensive
and functional for other purposes)
iii.
Water bottle holder made with silk ties
iv.
Ideas can come from the Provincial Conference
·
Sales Opportunities:
i.
Christmas Bake Sale at the Hospital – Charlotte
a)
Charlotte will organize again however, she will
need assistance transporting the baking.
Faye? J
ii.
Farmer’s Market on Opening Day (May) and Canada
Day (July) – Janice
iii.
Lund Craft Fair – Maggie
iv.
Fall Fair – Janice
v.
Savary Island Farmer’s Market – Libba
vi.
PRISMA at the Beach – Maggie
vii.
Complex Christmas Craft Far – Maureen
viii.
Potential in future:
a)
Stall at the new “artisan market” in the
Townsite
b)
Ideas can come from the March Provincial
Conference
c)
Continue to be on the lookout for opportunities
for food sales
·
Events are also fun and lucrative, however,
there are many fundraising events going on right now, so we will bring this
forward at the next meeting. Some
possible event initiatives are:
i.
Winter event:
Guest speaker and film
ii.
Scrabble is a possibility – Charlotte is
interested in organizing
9.
Other business:
·
Celebration of Elsie Paul – March 4. Tickets are free on a first come first serve
basis
·
Decided that cheques will be made out to
“Sunshine Gogos” rather than in a member’s name as it is more professional and
indicates clearly we are a charitable, non-profit group
·
We will attempt to have day time meetings in the
winter so people are not having to drive in the dark
10.
Set date and venue for next meeting /
Adjournment
·
Janice will contact the Marine Inn again and see
if we can have the meeting room without cost
·
If the Marine is not available, Janice will
check at Julie’s Airport Café
·
Next meeting:
April 12, 2016 / 10:00 am – (Time
and Venue is Tentative)
SUNSHINE GOGOS MEETING – January 12,
2016
Credit Union
balance as of July 31 statement = $4421.30
August – deposits - nil bank
charges $3.50
Balance
= $4417.80
September – deposits - nil bank charges
$3.50
$84.00*
$28.15**
Balance
= $4302.15
Oct. – deposits - $481.15*** bank
charges $3.50
Balance = $4779.80
Nov. – deposits - $1698.00**** bank charges $3.50
$41.22*****
Balance = $6433.08
Dec. – deposits - $907.50******
bank charges $3.50
$45.00*******
$124.22********
Balance = $7167.86(Dec
31)
* cheque to Cutting Edge Signs for
window decals
** cheque to Janice Rayson for
postage to rtn Kazuri Jewellery
***5memberships($50) sales of window
decals($10) totes($400)
****proceeds from Lund
*****cheque to Maureen
Tierney-Fabricland (batting for potholders)
****** proceeds from Powell River
Hospital
*******cheque to Malerie Meeker-Lund
Craft Fair booth payment
********cheque to Helen
Middleditch-cotton yarn for making children’s hats and fabric for wine bottle
bags
Year end totals
Bank charges =
$42.00
Expenditures =
$1087.61
Deposits = $4298.65
Donation to
Stephen Lewis = $6000 *(this may not show up in our records until January 2016)
Cash on hand =
$1167.86
Assets on hand
= sewing machine, materials for totes, materials for potholders, cotton for
children’s hats, material for wine bags
