POWELL RIVER SUNSHINE GOGOS

Business Meeting

September 14, 2016 / 7:00 pm / Janice’s house

Minutes

 1)      No new members in attendance however Maureen received a call from our Peak announcement. Marjorie MacLeod, former member of the grandmothers’ group in Qualicum has moved to Powell River and would like to join our group. (contact info:innisfreewest@hotmail.com)

2)      Regrets: Malerie, Leslie, and Helen advised that they could not attend

3)      Agenda was approved

4)      Financial Report: balance as of August 31 was $2996.32. Maureen moved that the financial report be approved; seconded by Jan Padgett; carried: yes

5)      Fundraising: progress report on the chair auction: We have approx 60 chairs for the auction, we will be teaming up with Friends of the Library to prep the chairs, approach artists to paint the chair and managing the auction itself. Maureen will set up some work party dates to sand and prime the chairs (at Jan Padgett’s barn). We will ask volunteers to commit to prepping one or two chairs-that way we should be able to get all the chairs ready for the artists by the Spring. Check out UTUBE sites (and be inspired) to see some of the chairs that have been auctioned by other groups (Hornby Island Chair Auction; West Vancouver Chair Auction; Costa Rica Chair Auction, etc)  If you have questions, chairs, and/or want to make a commitment to prep a chair-contact Maureen!

6)      Merchandise Reports: Totals: Logger’s Sports = $483; Prisma on the Beach and Markets = $1140; cash in tote petty cash acct. = $485; we will not continue with Mabel’s Labels this year; Grandmother to Grandmother decals: we will give a decal to each member/new member; we will have them available at the merchandise table for anyone who would like to purchase one; Maggie has the discretion to include a decal with a tote purchase if it seems appropriate; Maureen will work on a new batch of potholders for the Lund Craft Fair; Helen has made made a number of wine bags and hats over the summer-no more are needed at this time; Sandy will be making some new cards for Fall Fair and Lund Craft Fair; any one who would like to join her making cards, please contact her

7)      Regional Initiatives: Janice will ask that we be kept in the loop as far as the plans for the Spring gathering-members need to know more details and dates before making a commitment to attend. Any member(s) who may be interested if the dates work for them to attend-please let Janice know so we can keep you informed of the plans as they unfold

8)      Upcoming events: Lund Craft Fair – Nov 26 ; Hospital Bake Sale – TBA (Charlotte will approach the hospital to see if we can hold the bake sale on Dec 12); Film (The Thinking Garden) & a Tea – April ?; Chair Auction – summer 2017

9)      Possible new merchandise ideas: casserole sling/hot pad; sandwich wrapper; any other ideas are welcome – please contact Maggie or Janice with ideas

10)  Adjourned at 8:35 Next meeting is scheduled for  NOVEMBER 1 – 10 AM – IN THE CLUBHOUSE AT BLUE MOUNTAIN ESTATES. DIRECTIONS WILL BE PROVIDED WITH THE REMINDER THAT WE SEND CLOSER TO THE DATE OF THE MEETING. We would appreciate your attendance at this meeting as all the details of our fundraising projects will be discussed and we really need the support of the members at this time of year. We understand that everyone is busy, and there are some members who are busy “creating” items for our fundraising all year long. We really count on those members who aren’t sewers, knitters, crocheters or card crafters to work at the Gogo merchandise table or do some baking, distribute posters etc to help out. Please consider volunteering for these jobs 

POWELL RIVER SUNSHINE GOGOS

Business Meeting

September 14, 2016 / 7:00 pm / Janice’s House

Agenda:

1.       Welcome.  New members?

·         New Members:

                                                  i.      Distribute new member packages

                                                ii.      Questions from new members?

·         Regrets received for this meeting as of August 21:

                                                  i.      Faye

                                                ii.      Malerie

2.       Approval of the Agenda   

3.       Review of the Minutes of the April 12, 2016 meeting.  Errors or omissions?

·         Error:  The information in the April 12 minutes that Lynda will be writing an article about the regional gathering is incorrect

4.       Financial Report – Maureen

5.       Fundraising:

·         Progress report on the Chair Auction – Maureen

6.       Sales Reports – Summer Sales

·         Totes / Merchandise – Maggie

·         Labels and Decals and Pot Holders – Maureen

·         Knitting and Wine Bags – Helen

·         Cards – Sandy

7.       Regional Initiatives – Malerie

·         Discussion Required:  Upcoming Spring 2017 Regional Meeting, Neighbourhood 2 to host the next Regional gathering in the Spring of 2017.  Meeting to plan the event is coming up in September, two or three people from each group would be ideal.  From Wendy:  “I realize there are issues with attending meeting for those from the Sunshine Coast and Powell River, but we would like to include you as much as possible.”  Names and contact info from those interested to be sent as soon as possible to Wendy Mickelson, Neighbourhood 2 rep, 604 984-9799

 

8.       Advocacy and Education – Lynda

9.       Planning for Upcoming Events – Janice

·         Fall Fair, September 17 and 18, 12 pm to 5 pm:  Volunteers needed.  Doodle scheduler sent out August 21; is there a full roster of volunteers?

10.   Updates and/or Changes – As Required:

·         Chair – Janice Rayson

·         Minutes – Leslie Paul  

·         Treasurer – Maureen Tierney

·         Regional Liaison – Malerie Meeker

·         Membership – Malerie Meeker and Maureen Tierney

                                                  i.      2017 Membership Renewals due January 2017; Malerie will send out reminder emails

·         Agenda, Sunshine Gogos Blog, Annual Education Meeting – Malerie Meeker

·         Publicity – Sheila Hodgson, Jan Padgett, Linda Rosen, Janice Rayson

·         Merchandise – Maggie Hanson and Janice Rayson

11.   Other business:

                     1            Discussion Required:  Advertising in the Lower Mainland.  Should we be sending information about our events to the Greater Van Gogos for inclusion in their regional newsletter and to be posted on their website?  Malerie is willing to do this, but she needs direction from the group, and needs group members to send the information they want her to forward

                     2              

                     3                

                     4                

                     5              

12.   Set date and venue for next meeting / Adjournment 

Minutes from the April 12, 2016 meeting have been sent out via email; check your email for your copy.

Important upcoming dates:  

April 23/24 - First Open Air Market
Social/Work Bee (Tee-shirt Bags) - June 9 at 10:00 at Gaurie’s - 4676 Cook St.
June 15 - PRISMA etc. at Willindon Beach - 5:30 - 8:30
July 1 - Canada Day Open Air Market

Next Meeting: September 14 at 7:00 at Janice’s

(Photo posted with thanks to the Hornby Island HUGGS)

A partnership has been struck between Powell River Sunshine Gogos and Friends of the Library for a fabulous fundraiser event! It will be called "A Chair to Remember"  (a take off on the famous movie "An Affair to Remember".)

 

This is a fabulous event and a fabulous fundraiser! The gist of it is: We collect wooden chairs, stools benches etc (hopefully free), we sand and prime them, and then invite artists to adopt a chair and create a useable work of art!! You may also have an "inner artist" and want to adopt and create a chair yourself!!

We have a friend in Ladner who recently scoured the streets in her neighbourhood during the annual free "junk pickup" and managed to pick up 28 chairs. Our goal for this our first chair auction is 60 chairs - so we are almost half-way there!  Rumour has it that there is a similar "junk pickup" in June in Victoria (maybe Oak Bay?)

We are planning to hold the chair auction in 2017 .... in the meantime we need your help and your involvement in this fabulous project.

We need chairs! We need people to pick up the chairs from Ladner (and maybe Victoria).  We need people to store chairs  -they can be stacked now, but later after sanding/priming/painting they will need more room so they don't get marked. And in the months to come we will need help sanding and priming the chairs.

Just to give you an idea of what this could generate:  Hornby Island has done two chair auctions - the first with 110 chairs which generated $28,000; the second with 100 chairs that generated $22,000. West Van held an auction with 60 chairs raising $10,000.

Please respond and let us know if you are able to participate in any way to make this event the success it can be!!

To see other communities who have held chair auctions-go to your browser and look up:

Ashland Oregon Chair Auction (the original event), Hornby Island Chair Auction, West Vancouver Chair Auction; or Costa Rica Chair Auction and you will see some of the fabulous chairs that were created and auctioned

.

Thank you!

Maureen Tierney

POWELL RIVER SUNSHINE GOGOS

Business Meeting

April 12, 2016 / 9:30 am / Marine Inn

Agenda:

1.       Welcome.  New members? 

2.       Approval of the Agenda   

3.       Review of the Minutes of the January 12, 2016 meeting.  Errors or omissions?

4.       Financial Report – Maureen

5.       Report on Provincial Conference: Reflection and Renewal – Maureen, Maggie, Lynda, Charlotte, Libba

6.       Fundraising:

·         New merchandise/sales accounting system – Maureen

·         Ideas generated from R&R conference – Maureen, Maggie, Charlotte, Lynda, Libba

·         Chair auction – Maureen

7.       Sales Reports – As Necessary

·         Totes / Merchandise – Maggie

·         Kazuri Jewelry / Merchandise – Janice

·         Labels and Decals and Pot Holders – Maureen

·         Knitting and Wine Bags – Helen

·         Cards – Sandy

8.       Regional Initiatives – Malerie

 

9.       Advocacy and Education – Lynda

10.   Updates – As Necessary:

·         Chair – Janice Rayson

·         Minutes – Leslie Paul  

·         Treasurer – Maureen Tierney

·         Regional Liaison – Malerie Meeker

·         Membership – Malerie Meeker and Maureen Tierney

·         Agenda, Sunshine Gogos Blog, Annual Education Meeting – Malerie Meeker

·         Publicity – Sheila Hodgson, Jan Padgett, Linda Rosen, Janice Rayson

·         Merchandise – Maggie Hanson and Janice Rayson

11.   Planning for Upcoming Events – Janice

12.   Other business:

                     1              

                     2              

                     3                

                     4                

                     5              

13.   Set date and venue for next meeting / Adjournment 

POWELL RIVER SUNSHINE GOGOS - UPCOMING MEETING

April 12, 2016 - Tuesday

9:30 am

Marine Inn

Our quarterly meeting will include a report from our members who attended the "Reflection and Renewal" provincial gathering, a discussion on education and advocacy, and sharing of new ideas for fundraising and financial accounting.  Hoping for a grand turnout!  

POWELL RIVER SUNSHINE GOGOS

Minutes from the Business Meeting

January 12, 2016 / 7:00 pm / Janice’s House

1.       Welcome to new member Pat C.

·         Present:  Janice, Helen, Pat C., Malerie, Maggie, Maureen, Gauri, Charlotte, Libba, Jan B.

·         Regrets:  Sandy C., Juliet, Ronnie, Jan P., Midge, Faye, Winnie

2.       Approval of the Agenda

·         The agenda was adopted as circulated   

3.       Review of the Minutes of the October 30, 2015 meeting

·         Moved by Janice and seconded by Maureen that the minutes be approved as circulated

4.       Financial Report – Maureen

·         Please refer to the final pages of the minutes for the full financial report

·         Moved by Maureen and seconded by Janice that the financial report be accepted as presented   

5.       Updates If Needed, re: Assigned Positions

a)      Agenda, Sunshine Gogos Blog, Annual Education Meeting – Malerie

                                                   i.      Malerie expressed concern that we were not keeping up with educational meetings, however, it was noted that regional meeting and involvement can count as educational events (yeaaa!)

6.       Fundraising / Sales Reports

·         Totes / Merchandise – Maggie

                                                   i.      77 totes sold in 2015 – Wow!  Still not losing market share…sold 1,150 over 5 years (approximately)

                                                 ii.      Maggie has supplies for the next round of sewing totes

                                                iii.      We are often asked to donate totes for other charitable initiatives, which is fun for Maggie because she gets to find matching fabric to the initiative (i.e. – book fabric print for a tote for the library)

                                               iv.      We will be donating a tote to the “Hands Across the Water” refugee dinner – January 23

                                                 v.      Mesh Bee scheduled next week; date and time at the Anglican Church TBA   

·         Kazuri jewelry – Janice

                                                   i.      Kazuri Jewelry is no longer an initiative that we can participate in.  Unfortunately, our question about what happened to the factory in Nairobi was never answered

                                                 ii.      Maggie will try to follow up and find out what happened  

·         Labels and Decals and Pot Holders – Maureen

                                                   i.      Maureen has decals for windows available for $2.00 each

                                                 ii.      There are about 12 sets of potholders that haven’t sold.  It was decided to donate these to a Library Initiative   

·         Knitting and Wine Bags – Helen

                                                   i.      Hats are still available

                                                 ii.      Wine bags (a new item) are a hit  J

·         Cards – Sandy

                                                   i.      Sandy was away however advised via email that she and Winnie will be working on spring  

·         Christmas Sale at the Hospital Foyer – Charlotte, Janice, Maggie

                                                   i.      The Bake Sale was a total hit!!

                                                 ii.      Total sales were approximately $1,300

                                                iii.      Next year we can advertise more widely…though 30 posters were circulated this year 

7.       Regional Initiatives – Malerie

·         West Van Gogos Chapter:  Uganda Talk with Penny and Diane.  February 15 at 1.30 - 3.30pm at the West Vancouver Presbyterian Church, on the northeast corner of Marine Drive and 29th.  West Van Gogos would be happy to meet us off the ferry at Horseshoe Bay, to save us that extra car fare. They are also willing to billet members overnight

                                                   i.      Pam B. and Maureen are interested in attending this meeting

                                                 ii.      Malerie will connect Pam. B and Maureen via email so they can work out the details

                                                iii.      Malerie will advise the West Van Gogos that we have two members interested and they will connect with them soon

·         Provincial Conference:  Friday evening March 11 and Saturday March 12 all day at John Oliver High School.  Friday evening will be a session will Stephen Lewis and Ilana Landsberg-Lewis speaking together, a reception and a craft marketplace representing all groups in the province that wish to participate. Saturday is a full day conference, with African grandmothers as keynote speakers, an array of workshops on various topics of wide interest, and lots of time to meet and share with our campaign sisters.  All groups will be invited to participate in the marketplace

                                                   i.      Maggie, Charlotte, Libba and Maureen are interested in attending

                                                 ii.      Likely we won’t participate in the marketplace

                                                iii.      Malerie will start an email with the four potential attendees so they can organize

8.       Planning for 2016 – Janice

·         Ideas for new merchandise:

                                                   i.      Magic bags

                                                 ii.      Toiletry / make-up bags

                                                iii.      Casserole bags

                                               iv.      Maggie is going to work with Nicole to design smaller bags (in the $20 range)

                                                 v.      Totes to sell at the Savary Island Farmer’s Market

a)      Thick does great stenciling; perhaps make a logo and use it on targeted “Savary” totes

b)      Stencilled on shell fabrics

c)       Libba to check this out further

                                                 ii.      Canvas grocery bags with logos (less expensive and functional for other purposes)

                                                iii.      Water bottle holder made with silk ties

                                               iv.      Ideas can come from the Provincial Conference

·         Sales Opportunities:

                                                   i.      Christmas Bake Sale at the Hospital – Charlotte

a)      Charlotte will organize again however, she will need assistance transporting the baking.  Faye?  J

                                                 ii.      Farmer’s Market on Opening Day (May) and Canada Day (July) – Janice

                                                iii.      Lund Craft Fair – Maggie

                                               iv.      Fall Fair – Janice

                                                 v.      Savary Island Farmer’s Market – Libba

                                               vi.      PRISMA at the Beach – Maggie  

                                              vii.      Complex Christmas Craft Far – Maureen

                                            viii.      Potential in future:

a)      Stall at the new “artisan market” in the Townsite

b)      Ideas can come from the March Provincial Conference

c)       Continue to be on the lookout for opportunities for food sales

·         Events are also fun and lucrative, however, there are many fundraising events going on right now, so we will bring this forward at the next meeting.  Some possible event initiatives are:

                                                   i.      Winter event:  Guest speaker and film

                                                 ii.      Scrabble is a possibility – Charlotte is interested in organizing

9.       Other business:

·         Celebration of Elsie Paul – March 4.  Tickets are free on a first come first serve basis 

·         Decided that cheques will be made out to “Sunshine Gogos” rather than in a member’s name as it is more professional and indicates clearly we are a charitable, non-profit group

·         We will attempt to have day time meetings in the winter so people are not having to drive in the dark

10.   Set date and venue for next meeting / Adjournment

·         Janice will contact the Marine Inn again and see if we can have the meeting room without cost

·         If the Marine is not available, Janice will check at Julie’s Airport Café 

·         Next meeting:  April 12, 2016 / 10:00 am – (Time and Venue is Tentative)

SUNSHINE GOGOS MEETING – January 12, 2016

Credit Union balance as of July 31 statement = $4421.30

August – deposits - nil                      bank charges $3.50                                                  

                                                            Balance = $4417.80          

September – deposits - nil                 bank charges  $3.50

                                                             $84.00*

                                                             $28.15**

                                                             Balance = $4302.15

Oct. – deposits - $481.15***              bank charges  $3.50                                                                      

                                                             Balance = $4779.80

Nov. – deposits - $1698.00****         bank charges $3.50

                                                             $41.22*****

                                                             Balance = $6433.08

Dec. – deposits - $907.50******      bank charges $3.50

                                                              $45.00*******

                                                              $124.22********

                                                             Balance = $7167.86(Dec 31)

* cheque to Cutting Edge Signs for window decals

** cheque to Janice Rayson for postage to rtn Kazuri Jewellery

***5memberships($50) sales of window decals($10) totes($400)

****proceeds from Lund Craft Fair  

*****cheque to Maureen Tierney-Fabricland (batting for potholders)

****** proceeds from Powell River Hospital Christmas sale

*******cheque to Malerie Meeker-Lund Craft Fair booth payment

********cheque to Helen Middleditch-cotton yarn for making children’s hats and fabric for wine bottle bags

Year end totals

Bank charges = $42.00

Expenditures = $1087.61

Deposits = $4298.65

Donation to Stephen Lewis = $6000 *(this may not show up in our records until January 2016)

Cash on hand = $1167.86

Assets on hand = sewing machine, materials for totes, materials for potholders, cotton for children’s hats, material for wine bags